Simon Hill, Managing Director, EMEA & APAC at Vasion, discusses the company’s mission to make digital transformation attainable for everyone and how Vasion Automate streamlines processes for large organisations and smaller entities like charities, alike they’ve got IT departments and budgets, and those that haven’t, and for these smaller entities, their digital transformation journey can be a quite different one.
We don’t want that segregation to hold businesses back, so we’re trying to plug that gap, by making it affordable for everyone to use our Vasion Automate platform to connect data, processes, systems, and people,” he continued. Single AI-powered platform Vasion Automate is a single AI-powered platform that supports organisations’ digital transformation by enabling efficient information capture, automating manual tasks, and transforming workflows to enhance productivity and operational agility.
Vasion Automate enables customers to manage their printing environments – including centralised and decentralised print, application print, and specialist print (i.e. label printers), and add in the ability to create forms, workflows and signature on the back-end with the same product.
“So if a document needs to be signed, the end-user doesn’t have to step out of the solution, it can be signed in the same place, on a single screen, and then pushed through to the next stage of the workflow,” Hill explained, adding: “And, with the latest version they can do that from their mobile phone – whether it’s an electronic document or a paper one, it covers the entire workflow from capture, e-signature, document management, right through “Our current mission is to make digital transformation (DX) attainable for everyone.
We have a strong heritage serving large global organisations with large IT teams who use our platform to streamline business processes and save many hours of valuable time. But going back to our core mission, it’s not just about those larger organisations or large IT teams, we firmly believe it’s important to help everyone – and that includes smaller businesses and charities,” Simon Hill explained. “We’ve seen there’s a gap between companies who can leverage the latest technology to fast-track DX initiatives because to cloud storage and retrieval.
And it works with any third-party system, it doesn’t have to be Vasion storage.” Importantly, Vasion utilises the latest AI tools from AWS, for example, to speed up those processes, to increase the accuracy, and to ensure security standards are met.
A true cloud-native solution Hill points out that this is a true cloud-native solution and does not require any on-premise infrastructure. “We have been working with a charity in Ghana recently, and they don’t have a sophisticated IT set-up and onpremise servers.
All it needs is an internet connection.” Notably, thanks to low-code and no-code technologies, the platform can be implemented without needing high level IT tech support. “Typically, systems like this would demand heavy professional services support to get up and running, but our technology can be easily configured by the end-user, it doesn’t need a new scope of work created just to add another workflow onto the system for example, so again, that comes back to our mission to making it available and affordable for everyone,” he added.
Cost and time savings Hill says that many corporate customers have multiple systems to support their business from print management to capture, e-signature, to ECM products to cloud storage. “With that comes multiple procurement processes, licensing costs and bills.
There’s also the time IT have to spend trying to integrate and manage all of those different tools, train new starters on how to use them, and deal with helpdesk requests. “Vasion provides a single platform that does everything and is billed as a software-as-a-service (SaaS).
So, there’s no need to manage multiple contracts and multiple vendors and wasting time trying to make systems speak to each other when they’re not inter‑operable. “It all comes back to our mission to make digital transformation attainable for everyone – with one platform, one single platform that does all of these things and is easy to install, maintain, and manage from a single admin console.
Plus, users can seamlessly find and install their own printers and manage their print queues through an easy to use portal, view, create, and publish one or multiple-step workflows, and via simplified scanning capabilities, efficiently convert paper documents into digital files,” he concluded.
Vasion Automate – key features
Print management. Organisations can eliminate on-premise print servers, seamlessly deploy printers without complicated scripts and GPOs, manage print queues, off-network printing, mobile print, and secure pull-printing, from a single web-based console.
Simplified information capture. Capture capabilities enable users to seamlessly and efficiently convert paper documents into digital files. Scan from an MFP, scanner or mobile device, utilise intelligent document capture with AI, OCR, and ICR technology, to quickly digitise data, streamline data extraction, and automatically categorise it all. This ensures that both digital and physical documents are easily captured and organised.
E-forms. An intuitive drag-and-drop form builder enables users to build fully customisable forms tailored to business needs, automatically convert existing PDFs into fillable web forms, gather and securely share data with existing applications as required.
Workflow automation. Vasion Automate’s all-in-one, no-code workflow builder enables users to create workflows that remove manual processes, repetitive tasks and unnecessary delays. It supports the seamless flow of documents and data into third-party systems and applications, eliminating information silos to ensure information moves efficiently across various parts of the business, supporting cohesive and streamlined operations.
Content automation. Advanced records management capabilities such as retention schedules, audit trail, encryption, and legal hold make it easy to streamline document-centric workflows by making them data driven workflows.
Users can access all documents and data in one secure location, quickly find what they need with natural language search capabilities and automatically maintain audit trails.
E-signature. Users can incorporate Vasion Signature within forms to provide approvals, offer letters or waivers.
The Signature feature within Vasion Automate manages the entire document lifecycle with a robust eSignature solution. It allows users to sign and send documents from any location on any device, significantly speeding up the signature process and enhancing operational efficiency.
To find out more, please visit: https://vasion.com/automate/
